Records · Archive
Create a Searchable Archive of Meetings and Proceedings
Bronko AI helps organisations build a structured, searchable archive of their important proceedings — so that decisions made years ago, discussions on specific topics, and the words of specific speakers can be found in seconds, not hours.
Audio archives are not searchable institutional memory
Many organisations have years of recordings from their important proceedings — council meetings, hearings, consultations, and interviews. But audio files that cannot be searched are not a useful archive. Staff must listen to hours of recordings to find a specific decision, or rely on incomplete notes and institutional memory that leaves the organisation with meetings past but decisions lost.
A searchable archive built from every meeting
Every proceeding processed through Bronko AI becomes part of a searchable institutional archive — structured by speaker, date, topic, and decision. Whether the organisation is looking for a motion from three years ago, all discussions that mention a specific project, or everything said by a particular participant, the archive makes it findable.
Searchable archive capabilities
- Search by date — Find all proceedings within a date range or on a specific date.
- Search by speaker — Find every contribution from a specific participant across all proceedings.
- Search by topic — Find all discussions related to a topic across meetings, hearings, and consultations.
- Search by decision — Locate specific decisions, motions, or resolutions and the discussion surrounding them.
- Search within transcripts — Full-text search within individual transcripts.
- Related records — Navigate between related meetings, hearings, and proceedings on the same topic or matter.
- Historical archives — Process and integrate historical recordings to build a complete institutional archive.
- Access permissions — Control which users can access which portions of the archive.
- Institutional memory — A durable, consistent record that persists beyond staff turnover.
Frequently Asked Questions
- Can historical recordings be added to the archive?
- Yes. Previously recorded audio and video files can be uploaded and processed to build a complete historical archive alongside current proceedings.
- Can the archive be searched by different user roles?
- Yes. Access controls allow different users to search different portions of the archive according to their role and authorisation.
- Can the public access the archive?
- Approved content can be published to a public portal. Restricted or internal records remain accessible only to authorised users.
- Public Meeting Records — Managing public-facing records and publication workflows.
- Public Records Portal — Organisation-specific portals for public record access.
- AI Tools for Municipal Clerks — How Bronko AI supports clerk workflows.