Records · Public Portal
Public Records Portals for Meetings, Hearings, and Proceedings
Bronko AI supports organisation-specific public portals where approved transcripts, summaries, and meeting records are published and made searchable — with clear separation from restricted and internal content.
Transparency requires more than publishing PDFs
Public expectations around institutional transparency have grown. Publishing a PDF of meeting minutes weeks after a meeting is no longer sufficient for organisations that want to be genuinely accessible. Stakeholders want to find the specific decision, the specific discussion, and the specific speakers from any meeting — without reading through entire documents.
A searchable, structured public portal for your approved records
Bronko AI provides an organisation-specific public portal where approved transcripts, summaries, and meeting metadata are published and searchable. The organisation controls what is published, when, and in what form. Protected content remains internal. What appears in the public portal is what has been explicitly approved.
Public records portal capabilities
- What can be published — Approved full transcripts, approved summaries, meeting metadata, decisions, and action items.
- What remains internal — Unapproved drafts, closed session content, restricted records, and content the organisation has not approved for publication.
- Searchable public records — Full-text search across all published records by keyword, speaker, date, and topic.
- Approved transcript versions — Only the clerk-approved or administrator-approved version appears in the portal — not drafts.
- Meeting metadata — Structured metadata including date, agenda items, participants, and decisions for each published meeting.
- Publication controls — The organisation controls when records are published, what is published, and whether publication can be reversed.
- Protected content exclusion — Closed session content, protected records, and restricted portions are automatically excluded from the public portal.
Frequently Asked Questions
- Can an organisation unpublish a record after it has been published?
- Yes. Publication controls allow organisations to update, restrict, or remove published content subject to their applicable records and disclosure obligations.
- Can the public portal be branded with the organisation's identity?
- Yes. Organisation-specific portal branding and configuration can be discussed during a consultation.
- Can the public search within published transcripts?
- Yes. Full-text search is supported within and across all published records.
- Public Meeting Records — Managing the publication and accessibility of public meeting records.
- Searchable Meeting Archive — Building a searchable institutional archive.
- Closed Session Recording — Keeping restricted content separate from the public portal.