Records · Public Access
Public Meeting Records Software for Searchable, Accessible Proceedings
Bronko AI helps organisations that hold public-facing proceedings manage their records obligations — providing tools to publish approved transcripts and summaries to a searchable public portal while keeping restricted content protected.
Public records obligations are growing while resources stay flat
Organisations with transparency obligations — municipalities, regulatory bodies, public boards, and tribunals — face increasing demand to make their records accessible to the public. Publishing PDFs of meeting minutes is no longer sufficient. Stakeholders expect searchable transcripts, structured summaries, and accessible archives they can navigate independently.
From approved record to searchable public resource
Bronko AI supports the complete publication workflow: from transcription and review through approval and publication to a searchable, organisation-specific public portal. Public records are clearly separated from restricted content. What gets published is what the organisation's authorised users approve — not everything captured.
Public meeting records capabilities
- Full transcripts — Publish complete, searchable verbatim transcripts of approved proceedings.
- Approved summaries — Publish clerk-approved or administrator-approved summaries of meetings and hearings.
- Meeting metadata — Structured metadata including date, agenda, participants, and decisions for each published record.
- Public portal — An organisation-specific portal where the public can search, browse, and read approved records.
- Full-text search — Search across all published records by keyword, speaker, date, or topic.
- Controlled publication — Only content that has been reviewed and explicitly approved can be published to the public portal.
- Public versus restricted records — Clear separation between what is published publicly and what remains internal or protected.
- Accessibility considerations — Transcripts and text-based records support accessibility needs better than audio-only archives.
Frequently Asked Questions
- Can the public search within published transcripts?
- Yes. The public portal supports full-text search within and across published meeting transcripts and summaries.
- Can some meetings be published while others remain internal?
- Yes. Publication is controlled at the record level. Each meeting's content can be published, kept internal, or partially published.
- Can organisations control the format of published records?
- Yes. Publication controls allow organisations to determine what appears on the public portal, in what format, and with what metadata.
- Public Records Portal — Organisation-specific portals for public record publication.
- Searchable Meeting Archive — Build a searchable institutional archive of all proceedings.
- Closed Session Recording — Managing restricted portions of public meetings.